--- title: PhoneList 365 — Employee Directory for Microsoft 365 description: PhoneList 365 is a real-time employee directory for Microsoft 365, offering instant search, smart filters, live profile cards, QR codes, and seamless integration—making it easy to find colleagues and keep contact data always up to date. url: https://www.malachis.eu/en-US/phonelist-365 modified: 2026-06-26 --- # PhoneList 365 — Employee Directory for Microsoft 365 **Find anyone in your organization in seconds.** PhoneList 365 is a purpose-built employee directory deployed natively into your Microsoft 365 tenant. It reads contact data directly from Microsoft Entra ID via Microsoft Graph — always up to date, no manual data entry, no synchronization headaches. When you need more, it also brings in contacts from your own SharePoint lists, so suppliers, customers, and external partners live in the same searchable directory as your staff. ## The Problem The built-in SharePoint People Search is slow, limited, and difficult to customize. Most organizations end up maintaining a phone list in a spreadsheet or an outdated SharePoint page — both of which require manual updates that never happen consistently. New employees are missing. Former employees are still listed. Nobody trusts the data. ## The Solution PhoneList 365 reads your user directory directly from Microsoft Entra ID in real time. Your directory is always current because it reflects your actual identity source — the same one that controls access to everything else in your Microsoft 365 environment. Need contacts that aren't in Entra ID? Add one or more SharePoint lists as extra sources and PhoneList 365 merges them into a single, de-duplicated directory. ## Key Features - **Instant Search** — Type a name, department, job title, or phone number. Results appear in real time with highlighted matches across all fields. Fast enough that people actually use it instead of asking colleagues. - **Smart Filtering** — Narrow results by department, company, office location, job title, or first letter of name. Filters cascade dynamically — pick one and the others narrow to only the values that still apply, so you never hit an empty result. - **Multiple Data Sources** — Combine Microsoft Entra ID with your own SharePoint lists in one directory. Entra ID stays the always-live core; SharePoint sources cover everyone outside your tenant — suppliers, customers, external partners — with per-source field mapping and automatic de-duplication by email. - **Live Profile Cards** — See profile photos and presence status directly in the results list, powered by Microsoft 365 Live Persona. Know at a glance whether someone is available before you call. - **Internal vs. External at a Glance** — A clear source indicator distinguishes your own staff from guest accounts and SharePoint-sourced contacts, so you always know who you're looking at. - **QR Codes for Phone Numbers** — One click generates a QR code for any business or mobile number. Point your phone camera, dial instantly. No more mistyped numbers from reading a screen. - **Blazing-Fast Performance** — Client-side caching means the directory loads in milliseconds after the first visit, and refreshes automatically in the background so it always reflects your live directory. - **Two Deployment Options** — _PhoneList App_ is a full-page directory with all filters and columns, ideal as a standalone intranet page. _PhoneList Search_ is a compact widget you can embed on any SharePoint page for quick lookups, with a link through to the full directory. - **Fully Configurable** — Toggle individual filters and columns on or off through the web part settings, and hide service or shared accounts with simple exclude rules. Show only what matters to your organization. No code required. - **Fluent UI with Light & Dark Mode** — Matches the look and feel of the rest of your Microsoft 365 environment, with automatic theme awareness — no manual configuration needed. - **Multi-Language Support** — Available in nine languages: English, Czech, Slovak, German, French, Dutch, Polish, Spanish, and Italian — with full Czech alphabet support including correct "Ch" sorting. - **Built on SPFx** — No external dependencies. No data leaves your tenant. No additional licenses beyond your existing Microsoft 365 subscription. ## Free, or Full — Two Ways to Run It **PhoneList 365 Free** is a complete, free-forever directory for organizations that just need fast, reliable lookup of their own people: a live Microsoft Entra ID directory with instant search, the A–Z quick filter, mobile card view, light and dark mode, and the internal-vs-guest indicator, in English. **PhoneList 365** unlocks the full product — multiple data sources, Live Profile Cards, QR codes, smart cascading filters across every field, fully configurable columns, the embeddable Search widget, and all nine languages — under one flat per-tenant license. ## Why PhoneList 365?   Spreadsheet directory Built-in People Search **PhoneList 365** Data freshness Manual updates Entra ID sync **Live from Entra ID** Search speed Ctrl+F Slow, limited **Real-time, instant** Filtering Manual None **Smart, dynamic, cascading** Multiple sources Copy-paste Not possible **Entra ID + SharePoint lists** Profile photos Not possible Basic **Live Persona cards** QR codes Not possible Not possible **One click** Presence status Not possible Limited **Live** Languages Whatever you type Tenant default **Nine, incl. Czech "Ch"** Maintenance Manual, never done None needed **None needed** ## Built on What You Already Have PhoneList 365 is deployed as a SharePoint Framework solution directly into your tenant. There are no external services, no additional data storage, and no ongoing maintenance. Your IT team deploys it once from the App Catalog and it works — for everyone, immediately. Your primary data source is Microsoft Entra ID, so there's no separate database to populate or keep in sync — when a user is added or removed in Entra ID, the directory reflects it automatically. Any additional SharePoint list sources live in your own tenant too, so your data never leaves your Microsoft 365 environment. ## Who Is It For? Organizations with multiple offices, departments, or subsidiaries where finding the right contact is a daily friction point. IT teams looking to replace outdated phone-list spreadsheets or intranet directory pages. Companies that want a quick, high-visibility intranet improvement with minimal deployment effort. Any Microsoft 365 organization that values having a directory people actually use. ## Ready to Get Started? [Request a demo or quote →](/contact) * * * ### About This Pricing PhoneList 365 is a Microsoft 365 app deployed directly into your SharePoint tenant. Your data stays in your own Microsoft 365 environment at all times. Licensing is **per tenant** — one flat price regardless of how many people use the directory. **PhoneList 365 Free** is free forever. **PhoneList 365** is an annual or monthly subscription that includes all updates and email support with a two-business-day response SLA; the annual plan is equivalent to two months free versus monthly. No per-user fees. No per-seat charges. No additional platform costs beyond your existing Microsoft 365 subscription.